Job Title: Invoicing / Billing Officer
Job Summary
The Invoicing / Billing Officer is responsible for preparing, issuing, and managing accurate invoices and billing documents in a timely manner. the role supports the finance department by ensuring proper billing, payment tracking, and coordination with clients and internal teams, while maintaining accurate financial records and compliance with company procedures.
Key Responsibilities:
• Prepare and issue sales invoices accurately and on time
• Verify pricing, quantities, contracts, and customer terms before invoicing
• Ensure correct VAT/tax treatment and regulatory compliance
• Generate proforma invoices when required
• Issue credit notes, debit notes, and billing adjustments
• Reconcile billing data with sales orders, delivery notes, and contracts
• Resolve invoice queries and disputes with internal teams and customers
• Maintain and update customer master data in the ERP system
• Support month-end and year-end closing activities related to billing
• Prepare billing reports and aging summaries for management
• Ensure proper filing and documentation for audit and compliance purposes
• Coordinate with credit control on invoicing-related collection issues
Requirements:
• Bachelor’s degree in Finance, Accounting, or a related field (preferred)
• Experience in invoicing or billing
• Strong attention to detail and accuracy
• Good coordination and communication skills
• Working knowledge of ERP systems, Excel, and VAT basics
